Data Protection
Policy

Jurisdiction: Halifax, Nova Scotia, Canada

Last updated: 2024. This document outlines how Elm Room Daily collects, uses, and protects your personal information in compliance with Canadian federal and provincial laws.

Legal Status: Standard Compliance Template

Data Controller & Operator

Elm Room Daily (referred to as "the Company", "We", "Us", or "Our") operates the platform dedicated to Emergency Fund calculation and financial resilience education. As the data controller, we are responsible for the processing of your personal data gathered through our digital interfaces.

In Halifax, Nova Scotia, our operations are primarily governed by the Personal Information Protection and Electronic Documents Act (PIPEDA). We adhere to the ten fair information principles established under Canadian law to ensure transparency and accountability.

Contact Registry

Address: 1657 Barrington St, Halifax, NS B3J 2A1

Email: Phone: +1 (869) 209-6503

Categories of Data Collected

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services. This includes:

Identity Data: First name, last name, and professional titles used during financial consultations.
Contact Data: Email address, telephone number, and postal code for regional economic calculations in Halifax.
Technical Data: Internet protocol (IP) address, login data, browser type and version, time zone setting, and location.
Financial Input: Self-reported monthly expenses and savings goals used in our calculators (this data is anonymized where possible).

Purpose & Legal Grounds

Under PIPEDA and Nova Scotia privacy standards, we must identify the purpose for which personal information is collected at or before the time of collection. We process your data based on:

Consent: When you subscribe to our newsletter or use our interactive calculators for determining reserve assets.

Contractual Necessity: To provide the specific financial modeling services you have requested.

Legitimate Interest: To improve our website functionality, conduct risk assessments, and ensure the security of our Halifax-based digital infrastructure.

Data Retention & Security

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.

"In the event of a data breach, Elm Room Daily follows the mandatory breach reporting requirements under PIPEDA, notifying the Office of the Privacy Commissioner of Canada and affected individuals if the breach poses a real risk of significant harm."

Your Statutory Rights

As a resident of Canada, you have specific rights regarding your personal information. Elm Room Daily facilitates the exercise of these rights:

Right to Access

You may request a copy of the personal information we hold about you at any time.

Right to Correction

You have the right to challenge the accuracy and completeness of your information and have it amended.

Withdrawal of Consent

You may withdraw your consent to the use of your data, subject to legal or contractual restrictions.

Right to Complaint

You have the right to address a challenge concerning compliance to our Privacy Officer.

Third-Party Transfers

We do not sell your personal data. We may share data with service providers (e.g., cloud hosting, analytics) who assist in our operations. Some of these providers may be located outside of Canada (e.g., in the USA or EU). In such cases, your data remains protected under strict contractual clauses, though it may be subject to the laws of those jurisdictions.